Why is passive voice bad? Well, what’s wrong with passive voice is that it hides the identity of the person doing the action. It also makes sentences longer than they need to be.

Passive Voice Grammar
How Do I Check For Passive Voice On Mac For Word Free
How Do I Check For Passive Voice On Mac For Word Free

But you’re not a bad person just because you use passive constructions. (You’re a bad person for other reasons. Ba-dum-bum!)

However, things can get a lot more complicated when you need to change passive voice to active voice in an essay you’ve already written. The simple way to change from passive to active is to use a passive voice checker. Even Microsoft Word has a built-in passive voice checker.

You see, sometimes it’s okay—even desirable—to use the passive voice. But in general, active voice makes for better writing in English.

This post explains why the passive voice is “bad” and when it’s okay to use. You’ll also find example sentences below.

Word's Spell Check alerts all these instances. I would like to suppress this alert, but cannot figure out how to do so. Further, once I accept a passive voice usage during a spell check (using 'ignore'), the next time I repeat the spell check, Word does not remember that I told it to ignore passive voice, so I have to re-enter 'ignore' again.
Each tense has its own passive voice which is created by using a form of the auxiliary verb to be + V3 (past participle) The passive voice in each tense: All of the rules for passive negatives and questions are the same as for the active voice.

Passive Voice Grammar

What’s wrong with passive voice? Well, even though the lazy dog is jumped over by the quick brown fox, there’s a better way to say it.

I admit that the image caption* is a little ridiculous. But it’s just to prove a point: you can rewrite any sentence using a passive construction. The result may not be pretty, but it’s always grammatically possible.

As I noted above, active voice is stronger. It makes writing clear and allows speakers to take responsibility for their actions. In short, you should use the active voice most of the time.

However, at certain times, the passive voice is actually better than the active voice. Read on for more.

Why Is Passive Voice Bad?

The passive voice changes the subject-verb relationship in the sentence. The subject, which is normally the “star of the show” in English sentences, takes a back seat to the object.

But this can be good or bad depending upon what you’re trying to stress in your writing.

The report was submitted by the team on Friday. (Compare this to The team submitted the report on Friday.)
Dinner is served by us until 9 pm. (Compare this to We serve dinner until 9 pm.)

Passive constructions often omit the doer of the action. In the first sentence above, it’s fine to omit by the team. In the second sentence, it actually sounds more natural to remove the agent:

Dinner is served until 9 pm.

What’s Wrong with Passive Voice? Nothing, in Certain Situations

A passive construction is actually better sometimes. This is why I cringe a little bit when people ask me what’s wrong with passive voice. It’s proof that some grammar myths are hard to kill.

How Do I Check For Passive Voice On Mac For Word

The anti–passive voice movement is strong (and not without reason). Popular computer programs such as Microsoft Word analyze your use of the passive voice after you run spell-check. And Yoast, a great WordPress plugin for SEO, tells you how many of your sentences are in the passive voice.

Something must be wrong with passive voice. Yoast SEO, a WordPress plugin, checks your use of it in percentage terms.

Examples of When It’s OK to Use the Passive Voice

Example sentence: Our laboratory is equipped with the latest microscopy technology for the preparation of samples.

Why it works: Here, the high-tech laboratory is the focus, not the person or entity that equipped it. (The unnamed doer of the action is “the company,” for example.)

Example sentence: Three U.S. soldiers were killed in the attack.

Why it works: The writer does not yet know who perpetrated the attack and/or wanted to place emphasis on the people who died, not who killed them.

Example sentence: It appears that a mistake was made with our order.

Why it works: You might use the passive voice in a complaint letter to avoid offending the reader. (Compare the example sentence to the much more accusatory “You made a mistake.” Of course, you could argue that you want to assign blame. But the passive voice is kinder than the alternative here, so you may have more luck getting a resolution to your problem if you use it.)

Example sentence: Mr. Smith was given CPR on site and was then transported to Metro General.

Why it works: The unnamed subject is likely “paramedics” or “first responders.” In terms of sentence emphasis, though, the paramedics are secondary.

Microsoft Word includes an analysis of passive voice use in its readability statistics. (It comes up after spell-check is complete.)

Final Word

As the above passive voice examples show, passive sentences are not only acceptable. They can be better than active sentences.

Of course, the situations I’ve listed aren’t the only times when the passive voice is appropriate. You can also sprinkle passive constructions into longer texts for sentence variety.

Sure, there are “rules” in writing. But you can break them if you know what you’re doing.

So I would never say that you can’t use the passive voice.

I would also never say that your writing should have exactly nine active sentences for every one passive sentence. Context, subject matter, tone, and writing style are more important than eliminating every single instance of passive voice from your writing.

If you use them at the right times, then passive voice constructions can be better than their active counterparts.

So the next time you hear someone say, “What’s wrong with passive voice?” you can reply, “Nothing.”

*This is a passive construction of the famous English pangram The quick brown fox jumped over the lazy dog. A pangram is a sentence that includes all the letters of the alphabet. (But you knew that already!)

Looking to enhance your grammar smarts? Then check out our posts on restrictive clauses, predicate adjectives, and linking verbs. (Gosh, they sound dry…)

How Do I Check For Passive Voice On Mac For Word Free

If you need help with your writing, then see our FAQ page on copy editing.

Sheryl prefers passive voice for some of her writing (such as business documents and correspondence) rather than active voice. The grammar checker on Word always marks instances of passive voice. Sheryl would like to turn off the portion of the grammar checker that checks for passive voice so that it is not marked as an error.

Word allows you to choose which grammar checking rules it follows and which it doesn't. To change this particular setting (the one for passive voice), follow these steps:

How Do I Check For Passive Voice On Mac For Word Free

Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or in a later version display the File tab of the ribbon and then click Options.)
Click